Precision planning is the key to any successful business, no matter its size. Planning can help alleviate workplace stress and increase productivity. Rather than plan work too far in advance, do it daily, modifying your agenda for the next day according to new priorities and unfinished business from the day before. This can help you accomplish goals more efficiently.
Make a list of all of the tasks that you need to complete, and break everything down into single days. You don’t have to make your list in any order, just write down the necessary tasks as they come to you. This free-flow form of organization will help you remember tasks you might otherwise forget.
Prioritize your list. Now that you know all that needs to be done in the course of the day, start prioritizing your tasks. If necessary, break large tasks down into small ones. Figure out what needs to be done now, what needs to be done before the end of the day and what can be completed another day.
Schedule your day according to your priorities. If you need to finish a project as soon as possible, set aside enough time at the beginning of your day to complete this task. Schedule lesser priorities after lunch or at the close of your business day.
Take your work habits into account. Prioritizing and scheduling is one thing, but making that work within your own schedule is an entirely different matter. If you tend to focus better on tasks before lunch, make sure that all of your complicated tasks are completed before this time. If you are more productive an hour before the close of your business day, use this time to get your important tasks done. Understanding how you work can help you be more efficient and increase your productivity.
Write down anything that did not get accomplished during your day, and make it a priority for your next day’s list of tasks. While we would all love to finish our to-do lists at the day’s end, it is not always possible. Prioritizing the previous day’s unfinished tasks will prevent them from getting forgotten as the new day brings new challenges.